DIPLOMA IN OFFICE TECHNOLOGY AND MANAGEMENT

GOAL AND OBJECTIVES OF THE  PROGRAMME

The Diploma in Office Technology and Management is designed to equip students with Secretarial/Office skills for employment in various fields of endeavour. Students of this programme are exposed to courses in their special areas as well as courses in general education.

In addition to the acquisition of vocational skills in Office Technology and Management, the students with effective work competencies and socio-psychological work skills, which are very essential in everyday interactions with others.

The grand objectives of the programme therefore are:

Acquisition of Secretarial Skills

This includes at the Diploma level, the ability to:

  1. Write in Shorthand for three minutes varied materials of 1.3 syllabic intensity dictated at 80 wam and transcribed on the typewriter with a minimum of 95% accuracy.
  2. Type effectively various office jobs and acquire a copying rate of 40 wam on passages below1.30 syllabic intensity with 98% accuracy.
  3. Acquisition of General Education.
  4. Laying Foundation for Advance Studies.

GENERAL ENTRY REQUIREMENTS

1.0      DIPLOMA PROGRAMME.

The general entry requirements for the Diploma programme are:

1.1        The West African School Certificate (WASC), General Certificate of Education (GCE), Senior Secondary School Certificate (SSCE), National Examination Council (NECO), National Business Certificate (NBC)m or their equivalent with four(4) credits units passes (including English Language). The four credit passes must be in English Language and any three of the following: Business Methods, Commerce, Economics, Typewriting, Shorthand, Principles of Accounts, Mathematics, History, Literature in English, Geography, Government, Religious Knowledge, Biology/Agricultural Science.

1.2       The Grade II Teachers’ Certificate with four (4) Credits including English Language at not more than two sittings.

1.3       A pass in an NBTE recognized Pre-National Diploma Programme. (Candidate should have had a minimum of pass grades in the four subjects specified in 1.1 above during entry into the Pre-ND programme).

1.4       A pass in Mathematics is not compulsory but an advantage. Candidate may in addition to the qualification listed above, be expected to pass an interview for the final selection.

3.0      CURRICULUM:

            3.1       The curriculum consists of four main components, for the Diploma

  1. General Studies/Education
  2. Foundation Courses
  3. Professional Courses
  4. Supervised Industrial Work Experience Scheme (SIWES)

3.2       The general education components shall include courses in Citizenship Education I & II, Communications, Social Psychology, Literary and Oral Composition, which are compulsory. The General Science courses are electives.

3.3       Foundation Courses include courses in Economics, business Mathematics, Business Administration, Accounting, Nigeria Legal System, Human Capital Management, Business Law, Business Administration, Nigerian Labour Law and Entrepreneurship. Foundation courses should account for 10-15% of the contact hours of each semester.

3.4       Professional Courses – are courses, which give the student the theory and practical skills he needs to practice as a secretary. These may account for between 60-70% of the contact hours.

3.5       Supervised Industrial Work Experience Scheme (SIWES) shall be taken during the long vacation following the end of the second semester of the first year. For the purpose of final evaluation, SIWES shall account for 5% of the total marks.

4.0      CURRICULUM STRUCTURE

The structure of the programme consist of four semesters of classroom, laboratory and workshop activities in the institution and a semester (3-4 months) of supervises industrial work experience scheme (SIWES). Each semester shall be of 17 weeks duration made up as follows:

15 contact weeks of teaching, i.e teaching, practical exercises, quizzes, test e.t.c.;

2 weeks for examinations and registration.

SIWES shall take place at the end of the second semester of the first year.

5.0      CONDITIONS FOR THE AWARD OF DIPLOMA

            5.1       Conditions for the award of National Diploma include the following:

  1. Satisfactory performance in all prescribed course work, which may include class work, test, quizzes, workshop practice, laboratory work which should amount to a minimum of between 72 and 80 semester credit units.
  2. Supervised industrial work experience for four months.
  3. Satisfactory performance at all semester examination.
  4. Satisfactory completion of final year project work. Continuous assessment should contribute 40% while semester examinations are weighted 60% to make a total of 100%. The industrial training is rated on the basis of pass or fail.

5.2       Diploma shall be classified as follows:

Distinction               –                       CGPA of 3.50 and above

Upper Credit            –                       CGPA of 3.00 – 3.49

Lower Credit            –                       CGPA of 2.50 – 2.99

Pass                              –                       CGPA of 2.00 – 2.49

 

6.0      GUIDANCE NOTES FOR TEACHING THE PROGRAMME

6.1       The new curriculum is drawn in unit courses. This is in keeping with the provision of the National Policy on Education, which stresses the need for introducing the semester credit units, which will enable a student, who so wishes to transfer the units already completed in an institution to another of similar standard.

6.2       In designing the units, the principle of modular approach by end products has been adopted, thus making each of the professional modules when completed to provide the student with professional operative skills, which can be used for employment purposes self and otherwise.

6.3       As the success of the credit units system depends on the articulation of programmes between the institutions and industry, the curriculum content has been written in behavioural objectives, so that it is clear to all, the expected performance of the student who successfully completed the conditions under which the performance is expected to be carried out and the criteria for the acceptable levels of performance to be stated. It is a deliberate attempt to further involve the staff of the department teaching the programme to enrich their own curriculum by stating the conditions existing in their institution under which performance can take place and to follow that with the criteria for determining an acceptable level of performance.

Departmental submission on the final curriculum may be vetted by the Academic Board of the institution. Our aim is to continue to see to it that a solid internal evaluation system exists in each institution for ensuring minimum standards and quality of education in the programmes offered throughout the Polytechnic system.

The teaching of the theory and practical wok should, as much as possible, be integrated. Practical exercises, especially those in professional courses and laboratory work should not be taught in isolation form the theory. For each course, there should be a balance of theory and practice in the ratio of 50:50 or 60:40 or the reverse.

7.0      GUIDELINES ON SIWES PROGRAMME

            For the smooth operation of the SIWES, the following guidelines shall apply:

            8.1       Responsibility for placement of students.

  1. Institution offering the Diploma programme shall arrange to place the students in industry. At the end of the first semester, six copies of the master-list showing where each students has been placed shall be submitted to the Executive Secretary, National Board for Technical Education, who shall authenticate the list and forward it to the Industrial Training Fund, Jos;
  2. The placement officer should discuss and agree with industry on the following:
  3. A task inventory of what the students should be expected to experience during the period of attachment. IT may be wise to adopt the one already approved for each field.
  4. The industry-based supervisor of the students during the period. It should be noted that the final grading of the students during the period of attachment should weighted more on the evaluation by his industry-based supervisor.

8.2       Evaluation of Students during SIWES. In the evaluation of the student, cognizance should be taken of the following items:

  1. Punctuality
  2. Attendance
  3. General Attitude to work
  4. Respect for Authority
  5. Interest in the field/technical area
  6. Technical competence as a potential Secretary in his field.

8.3       Grading SIWES: To ensure uniformity of grading scales, the institution should ensure that the uniform grading students work which all Polytechnics have agreed to is adopted.

8.4       The Institution-Based Supervisor: The institution-based supervisor should initial the logbook during each visit. This will enable him to check and determine to what extent the objectives of the scheme are met and to assist students having any problems regarding the specific assignments given by their industry-based supervisor.

8.5       Frequency of Visits: The institution should ensure that students placed oin attachment are visited within one month of their placement.

Other visits shall be arranged so that:

  1. There is another visit weeks after the first visit; and
  2. A final visit in the last month of the attachment.

8.6       Stipend for students in SIWES: the Rate of stipend payable shall be determined from time-to-time by the Federal Government after due consultation with the Federal Ministry of Education, the Industrial Training Fund and the National Board for Technical Education.

8.7       SIWES as a Component of the Curriculum: The completion of SIWES is important in the final determination of whether the student is successful in the programme or not. Failure in the SIWES is an indication that the student has not shown sufficient interest in the file or has no potential to become a skilled Secretary in his field. The SIWES should be graded as in other courses. Where a student has satisfied all other requirement but failed SIWES, he may only be allowed to repeat another four months SIWES at his own expense.

8.0      FINAL YEAR PROJECT

Final year students in this programme are expected to carry out a project work. This could be on individual basis or group work. The project reports should be supervised and well presented.

The department should make its own arrangement of schedules for project work.